Washington State Regulatory Update – June 2019

Executive, Administrative, and Professional (EAP) Exemptions: The Department of Labor & Industries recently released its proposed changes to its rules on the state Minimum Wage Act (MWA) exemptions for executive, administrative, professional, and outside salespersons.

Two factors make employees exempt from the MWA (and thus minimum wage and paid sick leave): (1) the duties they perform, and (2) the wages they earn.

These proposed rules change the state duties test to conform with the federal duties test. However, the rules will raise the salary threshold for workers to qualify for this exemption. The threshold will ultimately be set at 2.5 times the state minimum wage and will increase over 6 years at different rates depending on the size of the employer. See the attached chart for more information.

For an employee to be exempt, he or she must earn more than the threshold and perform duties consistent with the exemption.

The intended result of the rulemaking is for lower-paid managers (those earning below the wage threshold) to be eligible to receive overtime pay for hours over 40 in a work week (as opposed to being paid just their salary).

For agriculture, this means that workers who are currently exempt may not be exempt in the future. Overtime would have to be paid to those workers for any hours over 40 in a week. However, the overtime rate of pay for production agriculture would be straight time (as opposed to time and a half in most other industries), as long at the current overtime exemption remains in place.

Public hearing dates: July 15, 2019 – August 7, 2019
Written comments due by: September 6, 2019
Intended adoption date: December 3, 2019

http://www.lni.wa.gov/rules/AO18/08/1808CR102.pdf
http://www.lni.wa.gov/rules/AO18/08/1808Proposal.pdf

Paid Family and Medical Leave (PFML): Rulemaking for the PFML insurance program continues without controversy at the Employment Security Department. ESD ran into some delays in accepting premium payments from employers. First and second quarter 2019 premium payments and reports should be submitted to ESD between July 1 and July 31 of this year. ESD has released an updated version of its Employer Toolkit, available on the PFML employer website at: https://paidleave.wa.gov/employers. Rulemaking on employee benefits is ESD’s current focus. Washington workers will be able to use Paid Family and Medical Leave benefits starting in 2020. These benefits will generally allow up to 12 weeks of paid leave per year to care for an employee or an employee’s family.

Worker Protection Standard: EPA changed the WPS rules a couple years ago. The Washington State Department of Agriculture adopted emergency rules that put our state rules into conformity with the federal rules. However, since there is shared jurisdiction with L&I’s Division of Occupational Safety and Health, L&I is adopting its own rules. The rules between L&I and WSDA must not conflict. After prolonged discussions with WSDA, L&I is moving forward with adopting its own rules that are the same as the EPA and WSDA rules, with the following exceptions, which are more protective:

  • Definition of immediate family;
  • Cartridge change out schedule;
  • Enclosed cab respirator;
  • Use of most protective personal protective equipment;
  • Eyewashes must provide 0.4 gallons or 1.5 liters per minute for 15 minutes with single point of operation; and
  • Heat stress requirements retained.

Public hearing dates: August 20 to August 23, 2019
Written comments due by: August 30, 2019
Intended adoption date: October 22, 2019

The proposed rules can be found here:
http://www.lni.wa.gov/rules/AO16/35/1635CR102.pdf
http://www.lni.wa.gov/rules/AO16/35/1635Proposal.pdf

Once these rules are adopted, WSDA will update its rules to correspond to the L&I rules.

2018 Legislative Session Summary

Legislative Building in Olympia

During our Regional Dairy Meetings earlier this year, we provided information about key ideas, efforts, and bills during the first part of the legislative session. With the election of Sen. Manka Dhingra in a special election last November, Democrats controlled both legislative chambers this year. As the session continued, many tax and policy efforts died, while others were modified and enacted into law. The 60-day 2018 legislative session came to an end March 8.

Washington State Dairy Federation reviews thousands of bills as they are introduced and tracks hundreds of bills during session. Now that session is over, we are recapping the issues important to the dairy industry. Below are key issue categories with bill specifics in each one.

Environment and Energy

Jay Gordon speaking with Sen. Dean Takko and Rep. Jim Walsh

Carbon Tax (SB 6203): There were numerous carbon tax bills, and all would have increased farm production costs and transportation costs, hurting farmers and rural communities. Gov. Jay Inslee’s initial proposal would have hit dairy farms with about $9,000 per year in added carbon taxes from highway fuel, electric cost, and trucking milk and feed. WSDF opposed these bills. In the end, the carbon tax died on the Senate floor. However, a coalition of environmental, tribal, and labor groups filed a carbon tax initiative. Proponents must collect 260,000 signatures by July 6 to qualify for the Nov. 2018 ballot.

Greenhouse Gas Standards (HB 1144): This bill would have made the state’s greenhouse gas emission reduction limits even more stringent than they currently are. WSDF opposed this bill, which passed the House 50-48 but died on the Senate floor.

Low Carbon Fuel Standard (HB 2338): Similar to a carbon tax, this bill would have increased the cost of fuel. WSDF opposed this bill, and it died in the House Rules Committee.

Renewable Natural Gas (HB 2580): This bill, which WSDF supported, directs WSU to evaluate and report to the Legislature how to increase production of renewable natural gas (RNG). It reestablishes tax incentives on property and equipment necessary to collect clean biogas and inject in transmission lines as pipeline quality natural gas, and it includes a process to establish uniform gas quality standards. RNG production could replace as much as 20 percent of current diesel use in Washington. Dairy farms are the second largest potential source of RNG (potential for over 22 million gallons of diesel equivalent sourced RNG per year) after landfill gas (122 million gallons diesel equivalent potential). This bill passed the Senate 47-1 and the House 98-0. The governor is expected to sign the bill.

Fiscal

Capital Budget (SB 5965): The Legislature began with two initial goals – pass a Hirst fix and pass a biennial capital budget. Legislators accomplished these goals in mid-January. The capital budget funded several key projects for the dairy industry: WSU Animal Health Building, dairy nutrient extraction innovative technology grants via the Conservation Commission, and state cost share for conservation activities.

Dairy ambassadors at Dairy Day 2018

Capital Gains Tax (HB 2967): This bill, opposed by WSDF, was a thinly veiled income tax, as it would have imposed a tax of 7 percent on long-term capital gains. It died in the House Rules Committee.

Supplemental Operating Budget (SB 6032): Amazingly, the 2018 legislative session did not result in new taxes. With increased revenue of $1.3 billion, legislators were hard-pressed to raise taxes. Instead, a simple majority of legislators diverted $700 million for property tax relief before the money went into the state’s Rainy Day Fund, where it could only be accessed by a supermajority vote. The final vote, largely along party lines, on the supplemental operating budget was 54-44 in the House and 25-24 in the Senate.

Labor

Employee Anti-Retaliation (SB 5528): This bill would have created a presumption that an employer retaliated against an employee for certain actions such as discharging, threatening, failing to rehire a worker after a seasonal interruption, or engaging in unfair immigration-related practices. Under this bill, employers would be guilty until they could prove their innocence. SB 5528, which WSDF opposed, was given a hearing in the Senate Labor & Commerce Committee, but it did not move from committee.

Gender Pay Equity (HB 1506): This bill updated the terminology in the state’s existing Equal Pay Act, prohibits discrimination in providing employment opportunities based on gender, and prohibits retaliation for certain workplace discussions about wages and other matters. It provides employees with administrative and legal remedies. The bill did not include language to make it the only statewide standard on this issue, meaning that local governments can enact more stringent regulations than this law. The Senate passed the final version of this bill 36-12, and the House passed it 70-28. Gov. Inslee is expected to sign the bill.

Model Policies Regarding Sexual Harassment (SB 6471): This bill creates a work group at the Human Rights Commission to develop model policies and best practices for creating workplaces that are safe from sexual harassment. This collaborative approach includes business and labor stakeholders, including grower and farmworker representatives. The bill passed both chambers unanimously and is expected to be signed by the governor.

Prohibiting Employers from Asking About Arrests or Convictions (HB 1298): This bill, also called the Washington Fair Chance Act or the “Ban the Box” bill, prohibits employers from asking orally or in writing about arrests and convictions on job application forms or before an applicant is determined otherwise qualified for a position. It allows employers to confirm arrest records before initial interviews. The state attorney general’s office will enforce this act. The bill passed the Senate 33-16 and the House 52-44 and was signed by Gov. Inslee.

Wage Payment Violations (SB 5249): This bill, which WSDF opposed, would have increased damages for wage payment violation by employers from double to triple damages. The bill died in Senate Rules.

Mental Health

Gov. Inslee signs Second Substitute House Bill No. 2671, March 15, 2018. Relating to improving the behavioral health of people in the agricultural industry. Primary Sponsor: J.T. Wilcox

Improving Behavioral Health of People in the Ag Industry (HB 2671): This legislation creates a task force to review options available to improve the behavioral health status and to reduce suicide risks within the ag industry. The impetus for the bill was a national report from the federal Centers for Disease Control and Prevention that showed suicide rates in agriculture are five times higher than the rest of the population. The task force will review data related to behavioral health of agricultural workers, including factors that affect suicide risk, and review options for improving behavioral health and reducing suicide risk in Washington. The state Department of Health will establish a pilot program to assist people working in agriculture. WSDF supported this bill, which passed the Legislature unanimously and was signed into law by Gov. Inslee.

Pesticides

Pesticide Application Safety (SB 6529): The original version of this bill would have required four-day notification of pesticide application by fumigation, aerial, or air blast methods. It also would have required licensed applicators to report their spray records each month to a publicly available database at the state Department of Health. This bill was uniformly opposed by grower advocates, including WSDF. Due to the makeup of the Legislature, stopping the bill was an unlikely outcome. Instead, the bill was changed to require a pesticide application safety work group of legislators, agency officials, and stakeholders to meet during the next several months. The final version of the bill passed the Senate 45-2 and the House 57-41, and it was signed by the governor.

Transportation

Gov. Inslee signs Senate Bill No. 6180, March 9, 2018. Relating to defining the planting and harvest dates for purposes of exemptions for agricultural transporters. Primary Sponsor: Steve Hobbs

Redefining Planting and Harvest Dates for Ag Transportation (SB 6180): This bill expands the state’s designated planting and harvest dates from 10 months to year-round, which is the standard in our neighboring states. As a result, the ag exemption from the “hours of service” drive time and log book regulations is also expanded to the full year. The bill passed the Senate 47-0 and the House 97-1, and Gov. Inslee signed the bill. WSDF supported this measure.

Water

Hirst Fix (SB 6091): We advocated for a legislative fix to the state Supreme Court’s Hirst ruling limiting the use of exempt wells for residential use. We were mindful this ruling could spread to livestock watering if not resolved. A legislative compromise, SB 6091, was passed and signed by the governor. Depending on which basin you are in, there are different rules. Building permits are once again being issued for houses that rely on permit exempt wells, with one exception. The “fix” did not solve the exempt well/building permit issue in the Upper or Lower Skagit/Samish basins. (Those WRIA’s are subject to a separate Swinomish v. Skagit County decision). The main aspect of the Hirst fix did not touch the other three exemptions in RCW 90.44.050 (non-commercial yards, small commercial, and stock-watering uses). To find out which watershed you are in, see this map.

Joint Legislative Task Force on Skagit Water Supply (SB 6095): A joint legislative task force is established to review surface water and groundwater needs and uses as they relate to agricultural uses, domestic potable water uses, and instream flows in Skagit River water resource inventory areas 3 and 4, and to develop and recommend studies. $2 million is provided for studies identified by the task force in the Supplemental Capital Budget.

Skagit River Water Study (SB 6095): $500,000 of the Supplemental Capital Budget was provided to the departments of Agriculture, Fish & Wildlife, and Ecology to jointly pursue studies to evaluate instream flow needs and existing and future out-of-stream water use demands within Skagit River water resource inventory area 4 (Upper Skagit) regulated by chapter 173-503 WAC. These studies must be completed and reported to the appropriate legislative committees and task force by December 1, 2019.

Water Rights Compliance (SB 6095): $625,000 of the Supplemental Capital Budget was allocated for Ecology staff to focus on water rights compliance to address illegal water use. Actions will include technical assistance, informal enforcement, and formal enforcement actions.

Changes in the Legislature

Several legislators announced they are leaving the Legislature this year. So far, the list includes the following:

  • Michael Baumgartner, R-Spokane, 6th District
  • Judy Clibborn, D-Mercer Island, 41st District
  • Larry Haler, R-Richland, 8th District
  • Ruth Kagi, D-Seattle, 32nd District
  • Dan Kristiansen, R-Snohomish, 39th District
  • Joyce McDonald, R-Puyallup, 25th District
  • Kristine Lytton, D-Anacortes, 40th District
  • Terry Nealey, R-Dayton, 16th District
  • Liz Pike, R-Camas, 18th District
  • Jay Rodne, R-Snoqualmie, 5th District
  • Melanie Stambaugh, R-Puyallup, 25th District

Rep. J.T. Wilcox was elected by House Republicans to be their new leader due to Rep. Kristiansen’s departure.

Labor Issue Briefs

As certain issues pertaining to the dairy industry arise, we publish issue briefs that contain background information and guidance for our members.  Below are the briefs we have published recently.

New Form I-9 Required Starting September 18, 2017

For a PDF version of this article, click here.

The United States Citizenship and Immigration Services (USCIS) has released a revised version of the Form I-9, Employment Eligibility Verification. Employers will be required to use the new version of the form (dated 07/17/17) starting September 18, 2017. The new form applies to new hires only. Employers should not complete new Forms I-9 for current employees. Employers must continue following existing storage and retention rules for any previously completed Form I-9.

The fillable PDF version of the new Form I-9 can be found here.

The paper version of the new Form I-9 can be found here.

Supplemental I-9 materials from USCIS are available here. Continue reading